Revamp Your Playbook with Recruitment Workflow Templates

Physician Recruitment Workflow Templates

In a previous blog post, we talked about the importance of developing a physician recruitment playbook based on key milestones within your organization’s recruitment process. By outlining your process and expectations across each stage in the recruitment workflow, you can map out and track performance. This approach helps coach your team to fill vacancies, minimize days to fill, and strengthen retention efforts.

Marketware’s Recruitment Platform was designed to be a user-friendly applicant tracking system that teams can use to visualize and refine their processes over time. The flexible physician recruitment workflow templates allowed my team to revisit the stages of our recruitment process. We were able to confirm which specific activities need to be completed and use the templates as an ideal timeline for completing tasks as candidates move through each stage of the process.

Create Automated Activities for Each Stage of Your Recruitment Workflow

After creating the four buckets, our team identified the key tasks for each stage and determined the required order or timeframe to meet our days-to-fill targets. As a result, this collaborative approach streamlined the process and effectively aligned tasks with our objectives. Additionally, by working together, we ensured that the workflow was optimized to meet both efficiency and target goals. This further reinforced the ability to manage recruitment and minimize delays.

Link Practice Opportunities to a Workflow Template

Given the shortage of providers across the specialties we are targeting, we know other organizations are reaching out to the same candidates. As a result, timing becomes crucial for demonstrating interest and staying top of mind. Therefore, it can be helpful to have an applicant tracking system that automatically assigns related tasks based on the timeline as candidates progress through each stage. This ensures that every step aligns with the urgency of the situation and helps maintain momentum throughout the recruitment process. The system assigns tasks only when candidates advance to the next stage, minimizing unnecessary tasks and saving time. This reduces the need for skipping or manually creating extra tasks, streamlining the process, and improving efficiency for users.

Relevant candidates are added to the tracking tool and assigned to the appropriate practice opportunity as they are identified or presented. This opportunity is then linked to a recruitment workflow template for better organization and follow-through.

Monitor Recruitment Workflow Success & Make Adjustments with Reports

Reporting helps teams track task completion rates and monitor how long candidates stay in each stage, providing insights for process optimization. Additionally, these measurements help track your team’s success, identify process adjustments, and reduce days to fill over time. By doing so, you can continuously improve efficiency and achieve better recruitment outcomes.

Demo — Physician Recruitment

An Inside Look at Marketware’s Recruitment Platform

Our healthcare-specific recruitment and onboarding platforms are designed by industry professionals to streamline your hiring process — helping you source, qualify, and retain the best providers with ease. Interested in learning more about how Marketware’s Recruit Platform can help?

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Tool Kit — Physician Recruitment

Physician Recruitment Playbook

A recruitment playbook serves as a comprehensive guide to help in-house recruitment teams streamline their processes, enhance efficiency, and successfully attract and retain top physician talent. By following the four key steps outlined in this tool kit, organizations can build a robust recruitment strategy that aligns with their mission and long-term goals.

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